PARISH COUNCIL  - FINANCIAL ADMINISTRATION
FOR YOUR EASE OF REFERENCE - THE TRANSPARENCY CODE
INTRODUCTION
By browsing this section of the Parish Council's space on the village website you will find various references to financial and accounting documents that are used to indicate “the state of the nation”. Many of these documents are produced at the behest of the Transparency Code created by the Department for Communities and Local Government and are intended to give local residents sufficient access to information that relates to how the Parish Council is handling public funds. In addition to what is available on this website, information can be found on notice boards including previous meeting minutes and by contacting the Parish Clerk (see home page for contact details). Documents can be made available on request – there is sometimes a charge for this service. If you cannot find the information you require do not hestitate in contacting the Clerk who will be pleased to help.
Dorset Litton Cheney in the Bride Valley
Information Title   Inform ation which should be published   Date   Published   Location   All items of    expenditure   above      £100         Annual publication no later than 1 July in the year immediately following the accounting year  to which it relates        Publish details of each individual item of expenditure        Copies of all books, deeds, contracts, bills, vouchers, receipts and other related documents  do not need to be published but should remain available for inspection. For each individual  item of expen diture the following information must be published:        a.   date the expenditure was incurred,    b.   summary of the purpose of the expenditure,    c.   amount    d.   Value Added Tax that cannot be recovered.                     In Minutes of  bi - monthly  meetings                 Village Website         Books etc with Parish    Clerk         Minutes     Minutes     Minutes     All VAT is generally  recoverable     Annual Return &    Governance Statement        End of Year Accounts         Internal Audit         External Audit     Annual publication no later than 1 July in the year immediately following the accounting year  to which it relates.        Publish signed statement of accounts according to the format included in the Annual Return  form. It should be accompanied by:        a.   copy of t he bank reconciliation for the relevant financial year,    b.   an explanation of any significant variances (e.g. more than 10 - 15 percent) in the  statement of accounts for the relevant and previous year,     c.   an explanation of any differences between ‘balances carried forward’ and ‘total cash  and short term investments’, if applicable.             May of each  year post  Annual    Meeting             Post External     Audit  -     September         Website     List of Councillors or    Member    Responsibilities         Annual publication of councillor or member responsibilities within 14 days of the Annual  Meeting in May immediately following the accounting year to which it relates, including:         a.   names of all councillors or members,    b.   committee or board membership and function (if Chairman or Vice - Chairman),    c.   representation on external local public bodies (if nominated to represent the authority  or board).            May of each  year         Website     Model Publications    Scheme Location of Public    Land and Building    Assets         Annual publication no later than 1 July in the year immediately following the accounting year  to which it relates.        Parish councils are to publish details of al l public land and building assets  -   either in its full  asset and liabilities register or as a village inventory.          The following information must be published:        a.   description (what it is, including size/acreage),    b.   location (address or description of location),    c.   owner / custodian, e.g. the authority manages the land or asset on behalf of a local  charity.   d. date of acquisition (if known),    e.   cost of acquisition (or proxy value),    f.   present use.            April each  year,  following  Inventory    Review         Village Inventory and    Website     Minutes, Agendas and    Papers of Formal    Meetings     Publication of draft minutes from all formal meetings not later than one month after the  meeting has taken place.        Publication of meeting agendas and associated meeting papers not later than three clear  days before the meeting to which they relate is taking place    .        As directed          Website   & Main     Village Notice Board
Created January 2017 Reviewed February 2018
Public Rights Transparency Code
PUBLIC RIGHTS
Each   year   the   smaller   authority’s   Annual   Governance   and   Accountability   Return   (AGAR)   needs   to   be   reviewed   by an   external   auditor   appointed   by   Smaller   Authorities’   Audit   Appointments   Ltd.      The   unaudited   AGAR   has   been published   with   this   notice. As   it   has   yet   to   be   reviewed   by   the   appointed   auditor,   it   is   subject   to   change   as   a   result of that review. Any   person   interested   has   the   right   to   inspect   and   make   copies   of   the   accounting   records   for   the   financial   year   to which   the   audit   relates   and   all   books,   deeds,   contracts,   bills,   vouchers,   receipts   and   other   documents   relating   to those   records   must   be   made   available   for   inspection   by   any   person   interested.   For   the   year   ended   31   March   2018, these documents will be available on reasonable notice by application to: (b) Mrs Maggie Walsh, 4 Bath Orchard, Bridport, DT6 3FD Tel: 01308 281561 Email: littoncheney@dorset-aptc.gov.uk commencing on (c) __ Monday 18 June 2018  _______________________ and ending on (d) ___ Friday 27 July 2018  ________________________ A   complete   statement   of   Public   Rights   and   Requirements   regarding   Parish   Council   financial   reporting   can   be   read HERE
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