Litton Cheney Parish Council Transparency Checklist
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Information Title
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Information which should be published
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Date Published
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Location
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All items of expenditure above £100
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Annual publication no later than 1 July in the year immediately following the accounting year to which it relates
Publish details of each individual item of expenditure
Copies of all books, deeds, contracts, bills, vouchers, receipts and other related documents do not need to be published but should remain available for inspection. For each individual item of expenditure the following information must be published:
a. date the expenditure was incurred, b. summary of the purpose of the expenditure, c. amount d. Value Added Tax that cannot be recovered.
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In Minutes of bi-monthly meetings |
Village Website
Records with Parish Clerk
Minutes Minutes Minutes All VAT is generally recoverable |
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Annual Return & Governance Statement
End of Year Accounts
Internal Audit
External Audit (if applicable) |
Annual publication no later than 1 July in the year immediately following the accounting year to which it relates.
Publish signed statement of accounts according to the format included in the Annual Return form. It should be accompanied by:
a. copy of the bank reconciliation for the relevant financial year, b. an explanation of any significant variances (e.g. more than 10-15 percent) in the statement of accounts for the relevant and previous year, c. an explanation of any differences between ‘balances carried forward’ and ‘total cash and short term investments’, if applicable.
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May of each year post Annual Meeting
Post External Audit - September |
Website |
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List of Councillors or Member Responsibilities
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Annual publication of councillor or member responsibilities within 14 days of the Annual Meeting in May immediately following the accounting year to which it relates, including:
a. names of all councillors or members, b. committee or board membership and function (if Chairman or Vice-Chairman), c. representation on external local public bodies (if nominated to represent the authority or board).
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May of each year |
Website Model Publications Scheme |
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Location of Public Land and Building Assets
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Annual publication no later than 1 July in the year immediately following the accounting year to which it relates.
Parish councils are to publish details of all public land and building assets - either in its full asset and liabilities register or as a village inventory.
The following information must be published:
a. description (what it is, including size/acreage), b. location (address or description of location), c. owner / custodian, e.g. the authority manages the land or asset on behalf of a local charity. d. date of acquisition (if known), e. cost of acquisition (or proxy value), f. present use.
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April each year, following Inventory Review |
Village Inventory and Website |
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Minutes, Agendas and Papers of Formal Meetings |
Publication of draft minutes from all formal meetings not later than one month after the meeting has taken place.
Publication of meeting agendas and associated meeting papers not later than three clear days before the meeting to which they relate is taking place |
As directed |
Website & Main Village Notice Board |