LITTON CHENEY PARISH COUNCILA Meeting of the Litton Cheney Parish Council will be held at Litton and Thorner’s Community Hallon Tuesday 14 September 2021 at 7.30 pm1.Apologies for absence: Cllr Orchard2.Declarations of interest3.Democratic time 4.Approval of minutes of parish council meeting held on 4 May 20215.Approval of minutes of Village Assembly held on 14 May 20196.Approval of minutes of Village Assembly held on 27 July 20217.Matters arising since previous meeting not part of this Agenda8.Dorset Council overview Cllr Mark Roberts (Ward Councillor for Chesil Bank)9.Financial matters including:Finance report (appended).Proposal to donate £75 to each of the following: Bride Valley News; Bridport CAB; Dorset and Somerset Air Ambulance.Proposal to replace PC laptop at an estimated cost of £400-£600 (funded from allocated reserves), with estimated ongoing licence costs of £70-£90.11 Councillors’ Portfolios: Planning (Cllr Orchard, Chairman); Highways/Transport (Cllr A Price); Playground/ Field/Allotments (Cllr A. King); Agricultural Liaison (Cllr A. Spurrier); Footpaths/Rights of Way (Cllr A Spurrier and Cllr Q Blacke); Village Fabric/ Maintenance/ DAPTC/BLAP/Administration and Probity (Cllr J. Firrell); Climate Change (Cllr D Maston). Including Proposal for Parish Council to create and administer Community Bench Fund as per Draft Policy (appended).Proposal to adopt amended Code of ConductAgree PC response to Dorset Council’s Community Governance ReviewProposal to involve the Parish Council as part of an organising group for a community working party to plan/coordinate Queen’s Platinum Jubilee Celebrations 2nd – 5th June 202212. Planning matters including update on current applications and recent decisions.No new applications for consideration at time of publishing the agenda.13. Correspondence not dealt with as part of agenda14. Date of next meeting – 9 November 202115. Meeting closedMaggie Walsh, Parish Clerk2021/22 Finance Report as at 6 September 2021AppendixLitton Cheney Parish CouncilCommunity Bench Fund Policy1. PURPOSE AND SCOPE At its meeting of 14 September, Litton Cheney Parish Council formally agreed to create a Litton Cheney Parish Council Community Bench Fund and undertook to manage and regulate the process.2. TERMS AND CONDITIONS 2.1 Community benches must be located within the Civil Parish2.2 Proposed locations must be accessible, such as adjacent to public footpaths. 2.3 Benches must have written permission from the landowner.2.4 When considering possible locations, the Parish Council will consider the views of the community and take into account any overriding considerations against, such as public nuisance, litter or environmental issues.2.5 Contributions to the memorial bench fund can be made by bank transfer, cheque or cash. Receipts will be reported at Parish Council meetings (anonymised unless the donor requests otherwise) and recorded in the minutes.2.6 Contributions will be held within a ring-fenced account. The RFO will maintain itemised records of income, sources of that income and expenditure. Should the Parish Council decide to end the scheme, any remaining unspent funds will be refunded to the original donor or redirected in accordance with donors’ wishes. Ring-fenced funds cannot be used for any purpose other than purchasing or maintaining benches without the explicit permission of donors and formal decision of the Parish Council. 2.7 No Parish Council funds will be used to purchase community benches unless a proposal to do so is publicised prior to and subsequently agreed at a Parish Council Meeting.2.8 Benches will be purchased by the Parish Council to ensure suitability for general public use. 2.9 Any donor wishing to dedicate a bench would need to pay the full cost of the bench plus any additional costs (such as installation costs). At the end of the bench’s life, any memorial plaques will be returned to the donor of disposed of if contact cannot be made, unless a replacement bench is requested and financed.2.10 The Parish Council retains the right to re-site a bench should this become necessary2.11 The Parish Council will undertake an annual assessment of all benches and reserves the right to remove any bench that is no longer considered safe and fit for purpose. Replacements may be considered.2.12 Wherever possible, the Parish Council will work with donors to resolve any issues with regard to existing benches, however the Parish Council accepts no liability for damage to benches by a third party and will not be liable for relocation of benches should the landowner decide to rescind the permission to host benches on their property. 2.13 The Parish Council will keep a record of donors and their contact details in accordance with the General Data Protection Regulations. It is the responsibility of the donor to provide the Clerk with updated details in writing. Failure to do so could lead to your bench being removed without further notice.