LITTON CHENEY PARISH COUNCILMinutes of the Annual Meeting of Litton Cheney Parish Councilheld on Tuesday 14 May 2019 at Litton and Thorner's Community HallPresent: Bill Orchard (Chairman); John Firrell: Bella Spurrier; Andrew Price (co-opted at this meeting); Maggie Walsh (Clerk). Also in attendance: 2 local residents.1.Apologies: Kathryn Brooks; Andy King; 2.Declarations of interest: none3.Co-option of new Parish Councillor – it was proposed by Cllr Orchard, seconded by Cllr Firrell and carried unanimously that Andrew Price be co-opted onto the Parish Council.4.Election of Chairman – it was proposed by Cllr Firrell, seconded by Cllr Spurrier and carried unanimously that Bill Orchard be elected as Chairman of the Parish Council.5.Election of Vice-Chairman – it was proposed by Cllr Orchard, seconded by Cllr Firrell and carried unanimously that Kathryn Brooks be elected as Vice-Chairman of the Parish Council6.Democratic Time the following issues were raised:The village litter pick had been appreciatedThe Holm Oak had been omitted from the Charity Farm landscaping details application. Cllr Firrell observed that an amended plan showing the Holm Oak was now online.7.Approval of Minutes of Village Assembly held on 8 May 2018 - it was proposed by Cllr Orchard, seconded by Cllr Firrell and carried unanimously that these minutes be approved.8.Matters arising from previous Village Assembly: none9.Approval of Minutes of Parish Council held on 12 March 2019 – it was proposed by Cllr Firrell, seconded by Cllr Orchard and carried unanimously that these minutes be approved10.Matters arising from last meeting not part of this agenda: none11.DC overview – not available as Cllr Mark Roberts was not in attendance.12.Annual Finance Report (Maggie Walsh, Clerk and RFO)2018/19the Parish Council receipts and payment had exceeded £25K as a result of the playground project. Thus, the PC would not be exempt from an external limited assurance review and would have to pay a £200 fee to the external auditors appointed by central government. The completed returns must be submitted to the appointed auditor before 1 July. MW anticipated the accounts would be available for public inspection from Monday 17 June to Friday 26 July. The PC noted the Internal Audit Report.It was proposed by Cllr Firrell, seconded by Cllr Orchard and carried unanimously that Section 1 of the Annual Governance and Accountability Return - the Annual Governance Report 2018/19 be approvedIt was proposed by Cllr Orchard, seconded by Cllr Firrell and carried unanimously that Section 2 of the Annual Governance and Accountability Return – the Accounting Statement 2018/19 be approved.2019/20Parish funds currently stood at £10,152.10. Spend since March’s meeting was £618.74 comprising £576.74 clerk’s salary and £42 for signs, which were on this agenda for approval. Income since March’s meeting was £655.30, comprising £655.20 VAT refund and 10p interest. The £5,300 precept had not been received and MW was investigating (now received)There were three invoices for approval: £42.00 for signs (already paid after approval by email); £144.23 DAPTC subscription and £180 (£216 including VAT) for Richard Brown for removal of the tree stump at The Triangle last year. It was proposed by Cllr Firrell, seconded by Cllr Spurrier and carried unanimously that these be approved. In addition, the Parish Council’s insurance was due for renewal on 1 June. Having updated the PC inventory, MW had received three quotes – all of which appeared to provide adequate cover. The existing insurer had quoted £593.09, another had quoted £389.73 or £ £372.74 if the PC entered into a three year agreement. The cheapest quote from BHIB was for £357.64 or £339.76 for a three year period. Cllr Orchard proposed that, subject to confirmation that there would be no additional increases or administration charges, the PC enter into a three year deal with BHIB. Should this not be the case, the PC would opt for one year’s cover with BHIB. This was seconded by Cllr Spurrier and carried unanimously.13.Councillors’ portfolios:Highways/Transport (Bill Orchard): he continued to monitor potholes. There seemed to be fewer HGVs passing through the village.Playground/Playing Field/Allotments (Andy King- written update provided): all but one of the allotment plots were let and the allotments were ‘spring smart’. There had been a maintenance day to tidy up paths and common areas. For insurance purposes, there would be a sign saying “Litton Cheney Allotments for members and their guests” on the entrance gate. Grass cutting had commenced on the playing field. A sign regarding motor vehicles and dogs had been erected. Repairs to the base of the slide and the older piece of climbing equipment were due to be undertaken by the lengthsman. There would be a lock on the double gates allowing access for maintenance only. Despite signage, gates were frequently left open allowing unaccompanied dogs to get in. Agricultural Liaison (Bella Spurrier): unknown person(s) had dug a trench across the field adjacent the playground to drain water from the allotments. The drain had been unblocked but the trench and, in particular, a hole were a risk to livestock. The Chairman would speak to a local farmer who had appropriate machinery, to see if he could help fill it in.BOPlanning (Kathryn Brooks – written update provided): The following application had been decided:6 Coombes Close DT2 9EX – 2 storey side extension and single storey flat roof extension/terrace (WD/D/18/002996). The PC had considered this by exchange of email and raised no objection. However, the planning officer had felt the scheme too large and intrusive so amended plans had been submitted and approval given for a lesser scheme.Applications still outstanding:Frys, Main Street – erection of first floor extension to office building, construction of additional car parking facilities and erection of a small storage building (WD/D/19/000630): the PC had considered this via email and raised no objection. No update availableFaith House, Main Street – convert outbuilding to self-contained unit (without compliance with conditions 3 & 4 of planning permission 1/D/11/000368) – to remove holiday restriction and allow for use as a residential dwelling (WD/D/19/000570): the PC had considered this via email and raised no objection. No further update available.Charity Farm – erection of agricultural building – prior approval (WD/D/18/001183): a full planning application was required but had not yet been submitted. No application yet received. Cllr Brooks requested to draft letter to planning authority on behalf of PC, asking what action they planned to take.KBThe Mill House, Main Street - erection of extension and alterations and construction of a new bridge and vehicular access. (WD/D/18/002298 (Full) and WD/D/18/002299 (Listed Building)): no decision yet; update sought from case officerRisk Assessment/Transparency Code/Annual Report: this portfolio was currently unallocated. The Privacy Statement and Data Protection and Email Polices were due for review and approval at July’s meeting but may need to be postponed until the portfolio was reallocated.Village Fabric/Maintenance/Devolved Services (John Firrell): there would be a meeting of the DAPTC Western Area on 23 May. If no Parish Councillors could attend, he would pass on any PC issues to the WA secretary at the BLAP meeting the previous day. However, the DAPTC had recently been taken to task for not representing smaller authorities so it was important for the PC to send a representative to meetings wherever possible. He advised anyone who had received a letter from Dorset Council requiring them to cut back overhanging vegetation to hold off from doing so at the moment.14.Correspondence not dealt with as part of the agenda – none15.New planning applications for consideration at the meeting – there were three planning applications for considerationGLEBE END, HINES MEAD LANE, DT2 9AD Installation of 2 dormers to front elevation (WD/D/19/000516) deadline 14 May – it was proposed by Cllr Orchard, seconded by Cllr Firrell and carried unanimously that the Parish Council register NO OBECTION to this application.TOWNSEND COTTAGE, 2 CHALK PIT LANE, LT2 9AN Erect 2 storey rear extension and detached garage (WD/D/19/000958) and internal and external alterations to include replacement of single storey extension with 2 storey extension and change window on rear elevation to French doors (WD/D/19.000959 Listed Building Consent) – the clerk reported that Environmental Health had requested a condition be imposed requiring work to stop and advice be sought should any ground contamination be found. There was also one objection from a neighbour about the size of the garage. Parish Councillors felt the proposed garage appeared to be no larger than a neighbouring garage and felt the proposed works were sympathetic. It was proposed by Cllr Firrell, seconded by Cllr Orchard and carried unanimously that the Parish Council register NO OBECTION to these applications.16.Date of next meeting – Tuesday 9 July 201917.Meeting closedMaggie Walsh - Parish Clerk
Minutes of Annual Parish Assembly held on 14th May 2019
LITTON CHENEY PARISH COUNCILMinutes of the Village Assemblyheld on Tuesday 14 May 2019 at Litton and Thorner's Community HallPresent: Bill Orchard (Chairman); Bella Spurrier; John Firrell; Maggie Walsh (Clerk). Also in attendance: 31 local residents1.Apologies: Kathryn Brooks; Andy King.2.Chairman’s review of the yearThe Chairman, Bill Orchard, thanked everyone for coming and began summarising recent events.Dorset Council had not consulted the Parish Council about its intention to introduce a double decker school bus. The PC only learned of the plan when a number of villagers received letters requiring them to clear overhanging hedges and vegetation within 14 days. The PC believed the route unsuitable for a double decker bus, as evidenced by problems caused when HGVs attempt to drive through the village. The PC also felt the proposed journey of one hour ten minutes from Winterbourne Abbas to the Sir John Colfox School was too long for schoolchildren. Following representations from several Parish Councils, Dorset Council had put the matter on hold pending further discussions. Parish Councillors from Litton Cheney and Long Bredy attend regular meetings with Ashley Chase Cheese Farm. Ashley Chase now use Ashley Cooper to project manage transport via a hub, which had helped reduce HGVs in the village. A working party was looking into the feasibility of a private road to the Cheese Farm, which would keep HGVs out of both villages.The stream opposite The Old Tithe Barn had been damaged by heavy plant entering Charity Farm. Some remedial works had been carried out and the PC had been in discussion with the Environment Agency (EA) and Dorset Highways to find a long-term solution that both would support. Agreement had been reached to excavate the stream and lay slabs angled towards the road. The PC hoped work could shortly be completed by Bridport Town Council from funds already budgeted for the lengthsman scheme, but would look to the farm owner to recover costs from contractors should they cause any subsequent damage. In 2017 and 2018 there was a substantial increase to the Parish Council precept, partly in anticipation of work devolving to Parish Councils as a consequence of local government reorganisation and the financial challenges it faced: the new Unitary had commenced with a significant deficit. There was still no further information on how this might impact on Parish Councils and the PC had therefore chosen to freeze the precept at £10,600 for the current year. At approximately £52.21 per year for a band D house, he hoped villagers felt this represented good value for the services they received from the Parish Council.John Firrell had organised a team of volunteers - the “Premier Crew”, of around 15 people who carried out various works around the village. E.g. preparing the stream for the duck race and various clearance works including the allotments, The Rocks and bottom of Whiteway.Two years ago, the village was consulted about a Neighbourhood Plan (NP), which would allow the community to influence the location and nature of development in the village. At that time, villagers voted against a NP, concluding the Local Plan provided sufficient protection for the village. Subsequently planning permission for 7 houses at Charity Farm suggested the Local Plan did not provide as much protection as had been thought. Under the new Unitary, the various Local Plans inherited from the previous District and County Councils will need to be aligned/amalgamated. The PC would await the outcome of current deliberations before deciding whether villagers should be asked if they wished to revisit a Litton Cheney NP.A number of people, including John Firrell, David Hearn and children from the village school, had worked hard to mark the 100thanniversary of the WW1 Armistice, focussing on the contribution made by men from the village. The village should be proud of their efforts. Various works had been undertaken to improve drainage and the surface of The Rocks, whilst trying to keep costs down. This had not been entirely successful and this may need revisiting.The allotment plots were well administered by the Allotment Society. However, following an incursion by sheep and problems with rabbits, the PC had supported the allotments by paying for new fencing: this had been successful. The refurbished playground was also popular.Most dog owners acted responsibly and cleared up dog poo. Dorset Council no longer install or service new dog bins but accept limited quantities of dog waste in general litter bins and household bins. Unfortunately, a small number of people had recently deposited sacks full of dog poo in the village litter bin, which smelled offensive and overflowed at times. An additional bin could be provided, if villagers were prepared to use the PC precept to pay for its installation and servicing. The village bin should now be emptied weekly.The Chairman finished by saying the PC continued to struggle to fill vacancies and asked villagers to consider becoming a Parish Councillor: a worthwhile role and not too onerous.3.Open floor: this was an opportunity for local residents to raise matters they wished to bring to the attention of the Parish Council and/or other residentsDog fouling was discussed. The PC cannot enforce bylaws preventing dog fouling. Dorset still has a dog warden whom anyone can notify about loose dogs. The location and number of bins were discussed.The waterway down the track towards the playground was blocked – JF would ask the Premier Crew to clear it.The area around the telephone box was muddy after rubbish had been left there awaiting collection: this had been an oversight and should not happen again. The PC would probably be asked to take ownership of the telephone box so this area may come under future discussion.Parish Councillors recently met with the Police Community Support Officer to discuss crime rates in the village and how crime is recorded.4.Presentation by John Firrell – regeneration of the bus shelter area JF explained that a group of villagers were considering how the area around the bus shelter/ Jubilee Hut might be improved. Items being considered includedan interpretation board including information about the village now and in the past. He hoped the school would be involved in this.extending the rustic kerbstones in front of the shelterlocation of existing noticeboardremoving/moving the existing benchmoving the bin further away from the bus stop to reduce smellslocation of the village stoneVillagers made a number of observations, including whether improvements were needed. JF stressed discussions were at early stages and no decisions had been made. His presentation was to give villagers a chance to have their say, promising their views would be heard. JF also highlighted that Dorset Council had insisted the turnstiles at each end of The Rocks impeded access and could not be retained as they were. This had proved contentious with villagers. He shared an artist’s impression of a possible solution whereby the turnstiles are retained with a swing gate at the side. Most present felt this was a good idea. Some of those attending felt a number of interesting ideas had come from the floor and there was some discussion about systems by which, other than attending PC meetings, villagers might be able to convey further ideas to the PC At the close of the meeting, Freddie Spicer thanked the Parish Council on behalf of the village for their work over the past year.Maggie WalshParish Clerk
The next meeting of the Parish Council will be on Tuesday 10th September, 7.30 pm at LATCH. Come and support your local councillors in their work, and also have your say on local issues. In the meantime should you need to contact a councillor or the parish clerk their contact details can be foundhere….
The next meeting of the Parish Council will be on Tuesday 10th September, 7.30 pm at LATCH. Come and support your local councillors in their work, and also have your say on local issues. In the meantime should you need to contact a councillor or the parish clerk their contact details can be found here….